Excel Docklands Business & Commercial Services
T. 0207 1 934261 - F. 0207 6 917646 E. info@exceldocklands.com

sole traders
limited companies
business Startup
PLC Formation
Accounts Preparation
Limited Company Accounts
Management Accounts
Personal Tax Returns
Partnership Tax Returns
Company Tax Returns
Tax Planning
VAT Returns
VAT Planning
Formation of Limited Companies
Business Plans
Business Development/Advice
Cash Flow Forecasts
Computer & Internet Advice
Setting up Accounting Systems
Bookkeeping/Accountancy Software Training
Problem Solving


General Enquiries
Accounts Department
Tax Department
Payroll Department
VAT Departmen

Limited Companies
We offer a same day bespoke service for Limited company formation & registration.
Complete package from £99.00 inc. documentation, companies house registration fee, Internet domain name (.com or .co.uk), personalised home page and company e-mail.
We also offer assistance in opening a business bank account, telephone & stationary. A one stop solution at Excel Docklands.
And after your new company is registered:

This sets out the basis on which we act as accountants, tax agents and advisors and our respective responsibilities.
Your Responsibilities as Director
As director of the company you are responsible for ensuring the company maintains proper accounting records for preparing accounts which give a true and fair view and which have been prepared in accordance with the Companies Act 1985. You are responsible for ensuring that, to the best of your knowledge and belief, financial information, whether used by the company or for the accounts, is reliable.
You are also responsible for determining whether, in respect of the period of account, the company meets the conditions for exemption from an audit of the accounts set out in section 249A of the Act and for determining whether, in respect of the period of account, the exemption is not available for any of the reasons set out in section 249B.
You are responsible for ensuring that the activities of the company are conducted honestly and that its assets are safeguarded, and for establishing arrangement designed to deter fraudulent or other dishonest conduct and to detect any that occur.
You are responsible for ensuring that the company complies with laws and regulations applicable to its activities, and for establishing arrangements designed to prevent any non-compliance with laws and regulations and to detect any that occur.
You have undertaken to make available to us, as and when required, all the company's accounting records and related financial information, including minutes of management and shareholders' meetings. You will make full disclosure to us of all relevant information.
Where financial information is published on the company's website or by other electronic means, it is your responsibility to advise us of any electronic publication before it occurs and to ensure that any such publication properly presents the financial information. We reserve the right to withhold consent to the electronic publication of the financial statements if they are to be published in an inappropriate manner.
It is your responsibility to ensure there are controls in place to prevent or detect quickly any changes to electronically published information. We are not required to review such controls nor to carry out ongoing review of the information after it is first published. The maintenance and integrity of electronically published information is your responsibility and we accept no responsibility for changes made to information after it is first posted.
Preparation and Maintenance of Accounting Records - Your Responsibilities
We understand that you have agreed that you/your staff will, if necessary:
Keep records of receipts and payments;
Reconcile the balances monthly with the bank statements;
Post and balance the purchase and sales ledgers;
Extract a detailed list of ledger balances;
Prepare details of the annual stocktaking, suitably priced and extended in a form which will enable us to verify the prices readily by reference to suppliers invoices;
Prepare details of work-in-progress at the accounting date and make available to us the documents and other information from which the statement is complied;
Provide an up to date schedule of assets including additions and disposals in the year;
Provide details of any movements on the Directors loan accounts eg. monies introduced and sources of such introductions.
Our Responsibilities for Preparing the Accounts
We will complete your annual accounts based on the accounting records maintained by you and the information and explanations given to us by you. Where you request us to do so, we shall prepare draft annual accounts for your approval.
We will advise you as to the adequacy of your records of preparation of the annual accounts and make recommendations for improvements, which we consider necessary.
We shall not be responsible if, as a result of you not taking our advice, you incur losses or penalties. We will use due care and diligence in the preparation of your accounts but will not be responsible for errors arising from incorrect information supplied by you. Unless you specifically instruct us to do so we will not carry out an audit on your records. We have a professional duty to compile accounts, which conform with generally accepted accounting principles. Furthermore, the accounts of a limited company are required to comply with the Companies Act 1985 and applicable accounting standards. Where we identify that the accounts do not conform to accepted accounting principles, or if the accounting policies adopted are not immediately apparent this will be made clear in our report, if it is not clear in the accounts. We will report, with any variations that we consider may be necessary, that in accordance with your instructions and in order to assist you to fulfill your responsibilities, we have complied, without carrying an audit, the accounts from your accounting records and from the information and explanations supplied to us.

Our Responsibilities as Tax Agents and Advisers
We will prepare from the accounting records and other information and explanations provided by you the company's corporation tax computations.
We will prepare the company's Corporations Self Assessment Tax Return together with all supporting schedules. We will deal with the Inland Revenue regarding any amendments required to the Return and prepare any amended Returns, which may be required.
We will send you the Tax Return for your approval and signature. We will then submit it, with the accounts and computations, to the Inland Revenue.
We will tell you the amounts of corporation tax to be paid and the dates by which the company should make the payments.
Where the company's profit exceeds £1.5 million per annum, you are required to make quarterly installments commencing six and half months into the accounting period. Interest will be charged on installments paid late and credited if paid early. If appropriate management information is provided to us on a timely basis we will advise you whether quarterly tax payments ought to be made.
We will advise you as to possible claims and elections arising from the Tax Return and from information supplied by you. Where instructed by you, we will make such claims and elections in the form and manner required by the Inland Revenue.
We will deal with all communications relating to the company's Return addressed to us by the Inland Revenue or passed to us by the company. However, if the Inland Revenue choose the company's tax return for enquiry this work may need to be the subject of a separate assignment/fee note and we would refer you to the section below relating to fees.

Your Responsibilities for the Provision of Information for Tax Purposes
The company is legally responsible for making correct returns by the due date and for payment of tax in time. Failure to meet the deadlines may result in automatic penalties/surcharges and/or interest.

To enable us to carry out our work your agree:

a) That all Returns are to be made on the basis of full disclosure of sources of income, charges, allowances and capital allowances;
b) To provide full information necessary for dealing with the company's affairs: we will rely on the information and documents being true, correct and complete and will not audit the information of those documents;
c) Due to time constraints relevant to submission of limited company accounts and Tax Returns, and to enable accounts/Tax Returns to be prepared and submitted within the due dates you agree to provide all relevant records/supporting schedules within a maximum period of 3 months from the allocated accounting year end date;
d) That we can approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs;
e) To forward to us on receipt all Inland Revenue notices of settlement, letter and other communications received from the Inland Revenue to enable us to deal with them as may be necessary within the statutory time limits.
f) To keep us informed about significant transactions or changes in circumstances if they are likely to effect the company's tax position.
We have submitted form 64-8 to the Inland Revenue, which authorises the Inland Revenue to send us copies of formal notices. In practice the Inland Revenue will treat this as authority to correspond with us, in which case they will not correspond with the company except to the extent that they are formally required to do so. However, this authority does not apply to all Inland Revenue correspondence and, even where it does, the Inland Revenue sometimes overlook it. You should therefore always send us the originals or copies of all communications you receive from the Inland Revenue.
General Tax Advice & Other Taxation Services
We will be pleased to assist the company generally in tax matters if you so require. To enable us to do this you need to instruct us in good time.
Because tax rules change frequently you must ask us to review any advice already given if a transaction is delayed or if an apparently similar transaction is to be undertaken. It is our policy to confirm in writing advice upon you may wish to rely.
We will be pleased to advise on any of the following and you should instruct us separately if any of these services are required:
Pay As You Earn including year end returns;
Forms P11D;
Returns for subcontractors;
Forms CT61;
VAT Returns.
Terms of Business
Professional Rules and Practice Guidelines
We will observe the by-laws, regulations and ethical guidelines of the Institute of Chartered Accountants in England and Wales and accept instructions to act for you on the basis that we will act in accordance with those guidelines. In particular, you give us authority to correct Inland Revenue errors. Copies of these guidelines are available for your inspection in our offices.
Retention of Records
During the course of our work we will collect information from you and others acting on your behalf and will return any original documents to you (or notify you to collect them from us) following preparation of the company's accounts, subject to our fees for any such work having been paid accordingly. You should retain them for 6 years from the 31 January following the end of the accounting year.
Should for any reason, e.g. cessation of business, any records be held in storage for a period longer than 3 months from final instruction and due notification from ourselves relating to collection of records, we reserve the right to make a charge on an annual/pro rata basis of £50 plus VAT for storage in archives.
Conflicts of Interest and Independence
You agree that we may reserve the right to act during this engagement for other clients whose interests are or may be adverse to yours, subject to "Confidentiality" below. We confirm that we will notify you immediately should we become aware of any conflict of interest to which we are subject in relation to the company.
We confirm that where you give us confidential information we shall at all times keep it confidential, except as required by law or as provided for in regulatory, ethical or other professional pronouncements applicable to our engagement.
You agree that it will be sufficient compliance with our duty of confidence for us to take such steps as we in good faith think fit to preserve confidential information both during and after termination of this engagement.
Help us Give the Best Service
We wish to provide a high quality at all times. If at any time you would like to discuss with us how our service could be improved or if you are dissatisfied with the service you are receiving please let us know by contacting Michael Brookes.
We undertake to look into any complaint carefully and promptly and do all we can to explain the position to you. If we have given you a less that satisfactory service we undertake to do everything reasonable to put it right. If you are still not satisfied you may if course refer the matter to the Institute.
Contacts (Rights of Third Party) Act 1999
A person who is not a party to this Agreement shall have no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement. This clause does not affect any right or remedy of any person, which exists or is available otherwise than pursuant to that Act.
The advice which we give you, is for your sole use and does not constitute advice to any third party to whom you may communicate it. We accept no responsibility to third parties for any aspect of our professional services or work that is made available to them.
Limitation of Liability
We will provide the professional services outlined in this letter with due care and diligence. However, we will not be responsible for any losses, penalties, surcharges, interest or additional tax liabilities arising from the supply by you or others of incorrect or incomplete information, or from the failure by you or others to supply any appropriate information within the time limits outlined within the terms of this engagement, or your failure to act on our advice or respond promptly to communications from us or the tax authorities.
You agree to hold harmless and indemnify us against any misrepresentation (intentional or unintentional) supplied to us orally or in writing in connection with this agreement.

Applicable Law
This engagement letter is governed by and construed in accordance with English law. The courts of England will have exclusive jurisdiction in relation to any claim, dispute or difference concerning this engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that that action has been brought in an appropriate forum, or to claim that those courts do not have jurisdiction.
In common with all accountancy and legal practices, the firm is required by the Proceeds of Crime Act 2002 and the Money Laundering Regulations 2003 to:
Maintain identification procedures for all new clients;
Maintain records of identification evidence;
Report in accordance with the relevant legislation and regulations to the National Criminal Intelligence Service.
Agreement of Terms
Period of Engagement
This engagement will commence as for the date of the letter of acceptance of these Terms. Once agreed the letter of acceptance will remain effective from the date of signature until it is replaced.
You or we may vary or terminate our authority to act on your behalf at any time without penalty. Notice of variation or termination must be given in writing.
In due course we will require you to confirm your acceptance of these Terms & Conditions, in writing, before we are able to act on your behalf.

A series of short and informative articles related to business, finance and legal matters, which we trust will be of some value to our clients. We hope to add more to the listover time:

Giving up Work?
Developing a Business Plan
Our Business Development Service
Buying and selling companies
Business Security
A Major Retrospective on Pre-owned Assets
An Eye on Competition
Do I Need a Will?
Don't Give up on Giving
Finding the Money to Develop your Business
Making Strategic Planning Work for your Business
Making the Most of your Company Meetings
Maximising Inheritance Tax Free Gifts
Must the Middle Class Bear the Tax Brunt?
Reaping the Rewards
Recognising Profits
Salary Sacrifice
Stamp Duty & Business Property
Tax Focus
Tax Planning
The Dividend Tax and Your Business
The Proceeds of Crime Act
Use Staff Training to Boost your Profitability
Working, Spending and Saving

For other more general enquiries either telephone 0207 1 934261, or email General Enquiries.

Our Affiliates


Specialists in the

Pub Plan

to the
Licensed Trade

Arch Payroll
Payroll Bureau

National Private Hire Accountancy Services
Specialists to the Private Hire, Taxi & Courier Industry

Excel Docklands © 2005